(40-hours/week) position under the general direction of the Chief Operating Officer. Conserves chief's time and promotes the agency image by representing
the chief internally and externally; providing liaison between the chief, key
directors, executives, board, donors, and
employees; ensuring adequate agency communication from the chief.
responsibilities include, but are not limited to:
the chief by welcoming visitors, reviewing correspondence; arranging company
meetings and other agency functions; answering questions and meeting requests
directed to the chief.
projects and special assignments by establishing objectives; determining
priorities; managing time; gaining the cooperation
of others; monitoring progress; problem-solving; making adjustments to plans.
- Will act
as a historian to the chief for all
meetings keeping the agenda on task, meeting minutes and follow up of assigned
action steps following the meeting.
with the chief and agency communications (presentations, emails, social media,
print) by gathering information; preparing and editing communications;
designing graphics presentation; getting
approval from agency communications manager (if needed), producing and
key directors make consistent decisions by advising them of historical
precedents; serving as a liaison between
them and the chief.
travel and meetings by developing itineraries and agendas; booking other
transportation; arranging lodging and meeting accommodations.
job knowledge by participating in educational opportunities; reading
professional publications; maintaining personal networks; participating in
quality results by studying, evaluating, and re-designing processes;
chief's and agency's reputation by accepting ownership for accomplishing new
and different requests; exploring opportunities to add value to job
- Maintains confidentiality regarding children, families and
Position requirements include, but are not limited to:
working knowledge of business English, spelling, punctuation, and contemporary
general office practices and procedures
skills sufficient to monitor basic budgets, prepare routine spreadsheets,
calculate/balance invoices/expense reports, and similar
computer skills in Microsoft Office programs (Word, Excel, etc.)
effective verbal and written communication skills
work organization skills and ability to work with minimal supervision
to work effectively as a team player
to be flexible and work in a changing environment
to the different cultures represented among members and staff
to establish and maintain complex and confidential files, records and official
Location: Altadena, CA