CHILDREN and FAMILY SERVICES ANALYST (Full-Time) Position # 77
Full-time (40 hours/week) under
the general direction of the Director of Quality Assurance. Responsible for ensuring
the program activities comply with contracts, accreditation standards,
licensing requirements, regulations and Five Acres' policies and procedures. Ensures
Completeness, Accuracy, and security of all client records maintained
electronically and paper in accordance with the Department of Children and
Family Services (DCFS) requirements. Conducts audits of all client
documentation to ensure compliance with DCFS requirements and contracts and
supports programs to ensure compliance.
Position responsibilities include, but are
not limited to:
periodic internal audits of client case records for DCFS contracts with a focus
on documentation compliance including meeting timelines, accuracy and quality;
reports and follows-up on missing, incomplete or out of compliance
documentation to Program staff, Supervisors, and QA team.
collaboratively with the QA team and Programs to analyze internal and external
audit findings; identifies trends and training needs to improve data
collection, record maintenance, and compliance; makes system recommendations,
where appropriate, to Program Directors, Supervisors, and Providers.
audit summary reports of electronic reviews and case record reviews.
organization of records for visits and audits; reviews and corrects audit instruments;
and prepares audit reports as needed.
staff support and training for ongoing DCFS documentation compliance; responds
to individual and group requests for assistance and training; promotes quality
up-to-date knowledge of documentation standards and requirements per DCFS
contracts and other entities (e.g., COA). Updates policies and audit
accurate storage and documentation of charts in chart room and other locations.
and assists in writing policies and procedures to facilitate communication and
adequate information flow to improve quality assurance and compliance issues.
- Makes regular
visits to all program sites to observe activities for quality assurance
purposes; interfaces with program staff about quality assurance issues
and participates in department staff and support meetings, in-service programs,
Agency meetings, and county meetings as appropriate
Position requirements include, but are not
have a High school diploma, or equivalent. Bachelor's Degree is highly preferred.
experience working with Electronic Health Records software (i.e. Welligent).
with Microsoft Office Suite (Excel, Word, PowerPoint).
attention to detail, accuracy, and precision, specifically with documentation.
well with others as a team, but also capable of working independently and
prioritizing tasks to meet daily workload requirements while managing multiple
projects and deadlines.
communication skills both oral and written, including public speaking.
have a valid California Driver License, proof of automobile insurance and meet
the Agency's safe driver guidelines.
to the different cultures represented among the clients, members, partners and
Location: Altadena, CA