Essential Duties

1. Prepares routine correspondence, forms, and similar items using word processing, spreadsheet or other software applications.
2. Enters data into the computer ensuring accuracy and completeness.
3. Sets up, and files program/department/personnel documents under supervision; copies sorts, faxes, collates and retrieves documents.
4. Calls for repairs/maintenance of office equipment such as copier, fax, telephone, or computer.
5. Sorts and distributes incoming mail; prepares outgoing mail including internal office mail, external mail, overnight services, delivery services and registered mail.
6. Responds to telephone calls for supervisor in a timely, friendly manner and assists callers as able; may check and respond to e-mails.
7. Maintains calendars, schedules program/department and supervisor appointments as directed; updates calendar and ensures appropriate parties are informed.
8. Develops and maintains administrative and clerical skills through seminars, workshops or other forms of training/education.

Qualifications

• Ability to learn program/department policies and procedures.
• Thorough knowledge of business English, spelling, punctuation, and general office practices and procedures
• Knowledge of contemporary office methods
• Basic math skills sufficient to calculate/balance invoices, time sheets and similar
• Data entry and computer skills in Microsoft Office programs (Word, Excel, etc.)
• Effective verbal and written communication skills, bi-lingual skills in Spanish/English preferred
• Basic work organization skills
• Ability to work effectively as a team player
• Ability to be flexible and work in a changing environment
• Sensitivity to the different cultures represented among clients and staff
• Ability to establish and maintain routine files, records and official documents

Compensation Range: $18.57/hr - $27.10/hr

Work culture matters at 5A! We offer a comprehensive benefits package with a medical coverage option as low as $5 with free dental HMO, vision, life insurance, AD&D and disability insurance. We offer a 401k with an annual match up to 3%, annual performance reviews with up to 4% merit (6% for direct service providers), plus annual retention stipends. We offer team building retreats, wellness incentive, 12 paid holidays and flexible work schedules, including remote options for identified positions!