TITLE: DCFS ANALYST
Ensures the program activities comply with
contracts, accreditation standards, licensing requirements, regulations and
Five Acres' policies and procedures. Ensures
Completeness, Accuracy, and security of all client records maintained
electronically and paper in accordance with the Department of Children and
Family Services (DCFS) requirements. Conducts audits of all client documentation to ensure compliance with
DCFS requirements and contracts and supports programs to ensure compliance.
- Conducts periodic internal audits of
client case records for DCFS contracts with a focus on documentation compliance
including meeting timelines, accuracy and quality; reports and follows-up on
missing, incomplete or out of compliance documentation to Program staff,
Supervisors, and QA team.
- Works collaboratively with the QA
team and Programs to analyze internal and external audit findings; identifies
trends and training needs to improve data collection, record maintenance, and
compliance; makes system recommendations, where appropriate, to Program
Directors, Supervisors, and Providers.
- Prepares audit summary reports of
electronic reviews and case record reviews.
- Oversees organization of records for
visits and audits; reviews and corrects audit instruments; and prepares audit
reports as needed.
- Provides staff support and training
for ongoing DCFS documentation compliance; responds to individual and group
requests for assistance and training; promotes quality assurance practices.
- Maintains up-to-date knowledge of
documentation standards and requirements per DCFS contracts and other entities
(e.g., COA). Updates policies and audit tools.
- Maintain accurate storage and
documentation of charts in chart room and other locations.
- Recommends and assists in writing
policies and procedures to facilitate communication and adequate information
flow to improve quality assurance and compliance issues.
- Makes regular visits to all program sites
to observe activities for quality assurance purposes; interfaces with program
staff about quality assurance issues
- Attends and
participates in department staff and support meetings, in-service programs,
Agency meetings, and county meetings as appropriate
- Develops and
maintains effective working relationships with other agency departments to
coordinate services and functions as needed
- Incorporates Agency
philosophy and Mission in all aspects of job performance
confidentiality regarding children, families and operations of the Agency.
- Exercises good judgment in the performance of duties and
- Must have a High school diploma, or equivalent.
Bachelor's Degree is highly preferred.
experience working with Electronic Health Records software (i.e.
with Microsoft Office Suite (Excel, Word, PowerPoint).
- High attention to detail,
accuracy, and precision, specifically with documentation.
- Collaborates well with others
as a team, but also capable of working independently and prioritizing
tasks to meet daily workload requirements while managing multiple projects
- Effective communication skills both oral
and written, including public speaking.
- Must have a
valid California Driver License, proof of automobile insurance and meet
the Agency's safe driver guidelines.
- Sensitivity to the
different cultures represented among the clients, members, partners and staff
Location: Altadena, CA
Acres is an equal opportunity employer and a drug free workplace. Therefore, the Agency does not discriminate, and does
not permit its employees to discriminate against other employees or applicants
because of race, religion (including religious dress and grooming practices),
creed, color, sex/gender (including pregnancy, childbirth, breastfeeding or
related legally protected medical conditions), sex stereotype, gender
identity/gender expression/transgender (including whether or not you are
transitioning or have transitioned) and sexual orientation, national origin,
ancestry, physical or mental disability, legally protected medical condition,
genetic information/characteristics, marital status/registered domestic partner
status, age (40 and over), sexual orientation, military or veteran status, any
other basis protected by federal, state or local law or ordinance or