Director of Contracts and Policy


Full-time (40-hours/week) position under the general direction of the Chief Executive Officer. Responsible for providing guidance to Senior Leadership Team and agency leaders for contract development, compliance, and utilization, maintain agency contract and policy management system, develop, communicate, and manage agency policies and procedures. Coordinate, draft, negotiate, evaluate, and monitor all agency contracts with various Federal, State and Local Municipalities, such as Department of Mental Health and Department of Children and Family Services.

Position Responsibilities include, but are not limited to:

  • Serve as the liaison between Five Acres and contractors to ensure contract close-out, extension, and renewals. Additionally, assist in resolving any contract related issues and advocate in the best interest of the agency.
  • Ensure that signed contracts are communicated to all relevant parties to provide contract visibility, awareness, and interpretation to support implementation.
  • Study contracts to gain technical/working understanding of contracts, fiscal compliance provisions, outcome measures and related correspondence; communicate contract status and analysis to all levels of the organization.
  • Maintain contractual records and documentation, such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports, and other required documents.
  • Create and manage an agency contracts file share to centralize, archive/warehouse, and update contracts and related information electronically.
  • Provide guidance and support on contract and policy matters to Senior Leadership Team and agency leaders.
  • Develop and implement procedures for policy management and administration in compliance with company agency needs.
  • Oversees the agency's Council on Accreditation process and ensure adherence to issued standards, which includes leading the re-accreditation process.
  • Work with Finance team to provide contract parameters for financial analysis and budgeting process.
  • Serve as the lead in the RFP/RFSQ submission process and support program management in developing proposal budget, narratives, and operational scenarios for contract and grants funding/renewal/reapplication proposals.
  • Support Agency Brand to ensure company products and services are offered with an aligned message.
  • Prepares, maintains and submits all assigned documentation and reports in a timely manner; maintains confidentiality in all matters of Agency personnel, operations and clients.
  • Ensures confidentiality regarding children, families and operations of the Agency.
  • Exercises good judgment in the performance of duties and responsibilities.

Position Requirements include, but are not limited to:

  • Bachelor's Degree
  • Highly organized and has project management experience.
  • Demonstrated leadership skills sufficient to work collaboratively with leaders across various programs and departments.
  • Effective communication skills, both oral and written.
  • Financial skills sufficient to effectively develop contract analysis and participate in the development of financial analysis and budgeting process.
  • Ability to be flexible and work in a changing environment.
  • Computer skills sufficient to meet production demands of the job including Microsoft Office.
  • Must have a valid California Driver License, proof of automobile insurance and meet the Agency?s safe driver guidelines.
  • Sensitivity to the different cultures represented among the students, their families and staff.
  • Knowledge of emergency procedures of the Agency.
  • Ability to model positive behaviors and Agency values.
  • Ability to work effectively as part of a team.
  • Strong problem solving skills.
Location: Pasadena, CA