Case Aide

Case Aide - Community Based Specialty

Primarily responsible for creating client files, maintaining/filing documentation in the chart, scanning & uploading in E records and breaking down chart at discharge. 

Position responsibilities include, but are not limited to:

  • Ensure that client documents are scanned, uploaded into Welligent and filed in client's charts, per the chart model provided by QA as assurance of uniformity.
  • Create charts for new clients and break down charts for discharged clients per QA standards.
  • Assist the division with follow-up and monitoring/tracking of chart compliance using Welligent reports.
  • Position may additionally be required to handle electronic health records (EHR) maintenance; including client records searches. 
  • Will be responsible for attending team and program staff meetings as needed.  
  • Performs general related office duties as required.
  • Supports Agency philosophies, policies, and practices.
  • Exercises good judgment in the performance of duties and responsibilities. 
  • Maintains confidentiality regarding children, families and agency operations. Ensure confidentiality of all client information in accordance with Agency policy and HIPAA privacy mandates

Position requirements include, but are not limited to:

  • High School Diploma or GED required.
  • Minimum two (2) years' experience handling documents maintenance and filing, properly utilizing alphabetic and other standard filing systems and protocols.
  • Knowledge and experience utilizing an electronic health records system (i.e., Welligent or similar) highly preferred.
  • Computer skills sufficient to meet production demands of the job including Microsoft Office and WELLIGENT software, and skill in maintaining detailed, accurate and complete records.
  • Effective oral/written communication skills; bi-lingual skills in Spanish/English preferred
  • Must have a valid California Driver License, proof of automobile insurance and meet the Agency's safe driver guidelines.
  • Ability to maintain First Aid/CPR Certification.
  • Ability to work varied hours including evenings, nights and weekends, if needed. 
  • Sensitivity to the different cultures represented among the clients, families and staff.

Location: Pasadena, CA

Five Acres is an equal opportunity employer and a drug free workplace. Therefore, the Agency does not discriminate, and does not permit its employees to discriminate against other employees or applicants because of race, religion (including religious dress and grooming practices), creed, color, sex/gender (including pregnancy, childbirth, breastfeeding or related legally protected medical conditions), sex stereotype, gender identity/gender expression/transgender (including whether or not you are transitioning or have transitioned) and sexual orientation, national origin, ancestry, physical or mental disability, legally protected medical condition, genetic information/characteristics, marital status/registered domestic partner status, age (40 and over), sexual orientation, military or veteran status, any other basis protected by federal, state or local law or ordinance or regulation.